Article VI - Executive Committee

Section 1.

The Club shall be governed by an Executive Committee consisting of :

  • a President (whose official title shall be “President,” “Chair,” “Chairman,” “Chairperson” or “Chairwoman” as the person serving in that capacity shall prefer),
  • a Secretary,
  • a Treasurer, and
  • four additional Members-at-large;

all of whom, with the exception of the President (who shall be elected as set forth in Section 3 below), shall be elected by the general membership and shall serve without compensation and be members of PPTC.  The same person may hold more than one Executive Committee office, except that the President and the Treasurer shall be two separate officers.  The President may designate one or more Vice Presidents from among the Executive Committee members and may designate the duties and responsibilities of each such Vice President.

Section 2.
The number of members of the Executive Committee may be increased or decreased only by vote of the membership at a duly constituted meeting of members.

Section 3.
At alternate annual meetings of the membership, the Secretary and Treasurer shall be elected to hold office for terms of two years or until their successors are elected and qualify. At each annual meeting the members will elect a President who will serve a one-year. At each annual meeting of members two Members-at-large shall be elected for two-year terms.

Section 4.
The slate of nominees for Executive Committee positions and the requirements for absentee ballots or written proxies will be included in the notice of the applicable meeting of members or set forth prominently on the PPTC web site for a period beginning at least 30 days before the meeting through the date of the meeting. No nominations from the floor will be permitted for any Executive Committee vacancies for which a nominee has been identified in the notice to members or on the PPTC web site. Write-in Candidates will be permissible for any position.

Section 5.
Meetings of the Executive Committee, regular or special, may be held at any place in or out of the District of Columbia as the Executive Committee may from time to time decide.

Section 6.
A quorum of the Executive Committee shall consist of a majority of the Executive Committee members. In the event of resignation, prolonged absence, absence of a quorum at the annual meeting, or disability of an elected Executive Committee member, the vacancy occurring in the Executive Committee may be filled from the membership by a majority vote of the remaining members of the Executive Committee, although such majority is less than a quorum.

Section 7.
The business and affairs of the PPTC shall be managed by its Executive Committee, which may exercise all of the powers of the corporation, including the power to make, alter, amend and repeal the bylaws of the corporation, except such as are by law or by the PPTC’s articles of incorporation or by these bylaws conferred upon or reserved to the members.

Section 8.
Regular meetings of the Executive Committee may be held without notice at such time and place as shall from time to time be designated by the President or the Executive Committee.

Section 9.
Special meetings of the Executive Committee may be called at any time by the Executive Committee by vote at a meeting, or by the President or by a majority of the Executive Committee members in writing without a meeting.

Section 10.

Notice of the place and time of every special meeting of the Executive Committee, except as herein otherwise provided, shall be served on each member thereof or sent to him by electronic means or by mail, or by leaving the same at the member’s residence or usual place of business at least three (3) days before the date of the meeting.

Section 11.
Any action required or permitted to be taken at any meeting of the Executive Committee may be taken without a meeting, if a written consent to such action is signed by 2/3 o f the members of the Committee, and such written consent is filed with the Minutes of the Proceedings of the Committee.

Section 12.
The Executive Committee may adopt or amend the bylaws, excepting such bylaws as pertain to the powers and rights of the members, by majority vote at a duly constituted meeting of the Executive Committee, subject to such approvals by PPTC members as may be required by law.

Section 13.
The Executive Committee may, or it may authorize the President to, appoint from such persons as the Executive Committee may see fit, one or more advisory committees, and at any time may appoint additional members thereto, which shall have and may exercise such powers as shall be conferred or authorized by the resolutions appointing them. The members of any such committee shall serve during the pleasure of the Executive Committee. Each such committee may, subject to the approval of the Executive Committee, prescribe rules, and regulations for the call and conduct of meetings of the committee, and other matters relating to its procedure. The members of any advisory committee shall not receive any stated salary for their services as such, but by resolution of the Executive Committee, a fixed reasonable sum or expenses for attendance, if any, or both, may be allowed for attendance at each regular or special meeting of such committee. The Executive Committee shall have the power in its discretion to contract for and to pay to, any member of an advisory committee, rendering unusual or exceptional services to such corporation, special compensation appropriate to the value of such services.


Section 14.
The President shall preside at all meetings of the members and the Executive Committee, shall have general and active management of the business of the PPTC, and shall undertake to see that all orders and resolutions of the Executive Committee are carried into effect and that membership records of the PPTC are maintained.

Section 15.
The President shall execute in the corporate name all authorized deeds, mortgage, bonds, contracts, or other instruments requiring a seal, under the seal of the corporation, except in cases in which the signing or execution thereof shall be expressly delegated by the Executive Committee to some other officer or agent of the corporation.


Section 16.
The Secretary shall attend all sessions of the Executive Committee and all meetings of the membership and shall provide for the retention by PPTC of records of all votes and the minutes of all proceedings, and shall perform like duties for any other committee which may be constituted. The Secretary shall oversee the giving of such notice of all meetings of the members and special meetings of the Executive Committee as may be required by law or these bylaws, and shall perform such other duties as may be prescribed by the Executive Committee or President. When authorized by the Executive Committee, the Secretary may affix the seal of the corporation to any instrument requiring it. The Secretary shall ensure that copies of correspondence of the PPTC are maintained.


Section 17.
The  Treasurer or a firm or person contracted by the PPTC shall have the custody of the PPTC funds and financial records and securities and shall keep full and accurate accounts of receipts and disbursements in books belonging to the PPTC and shall deposit all monies and other valuable effects in the name and to the credit of the corporation in such depositories as may be designated by the Executive Committee. If such functions are contracted, the Treasurer shall be responsible for the oversight of these and all other financial and related activities and shall promptly report suspected irregularities to the Executive Committee.

Section 18.

The Treasurer or a firm or person contracted by the club shall collect all monies due the PPTC; shall be responsible for the dispersal of all PPTC funds as may be ordered by the Executive Committee, taking proper vouchers for such disbursements, and shall render to the Executive Committee at its regular meetings, or whenever they may require it, an account of all financial transactions and of the financial condition of the PPTC.

Section 19.
The Treasurer shall prepare or cause to be prepared annually, a full and correct statement of the affairs of the PPTC, including a balance sheet and a financial statement of operations for the preceding fiscal year, and shall submit such statement at the annual meeting and shall file such statement with the appropriate municipal authorities of the District of Columbia as may be required by applicable law.

Section 20.
If required by the Executive Committee, the Treasurer shall give the corporation a bond in such sum and with such surety as shall be satisfactory to the Executive Committee for the faithful performance of the duties of the Treasurer’s office and for the restoration to the corporation, in case of the Treasurer’s death, resignation, or removal from office, of all books, papers, vouchers, money, and other property of whatever kind in the Treasurer’s possession or control to the corporation.

Executive Committee Members

Section 21.
The Each of the four (4) at large Executive Committee members, or such other number of Executive Committee members as may be decided upon by the membership in accordance with Article VI, Section 2 of these bylaws, shall have special responsibilities as determined by the Executive Committee as a whole.

Section 22.
In the event any member of the Executive Committee shall be unable to carry out the duties as specified by these bylaws, or fail to do so, such Executive Committee member can be removed by a two-thirds vote of the other members of the Executive Committee.

Section 23.
In the event that a vacancy occurs on the Executive Committee between annual meetings of members, such vacancy may be filled by any candidate selected by a majority vote of the remaining members of the Executive Committee. Any members of the Executive Committee elected by this procedure shall serve only until the next annual meeting of members, at which time a special election shall be held to fill any time remaining in the term.

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